Documents and PDFs in T4

When adding or removing documents or PDFs to the Media Library, keep the following processes in mind.

Document Checklists

Adding a New Document to T4

Consider the following before adding a new document to T4.

• Consider whether a PDF/document is the best way to share this information with users.
• Make sure the document has a descriptive document title (best before converting to PDF).
• Save your document with a good file name (no spaces, and usually no dates).
• Reduce the document file size for the best user experience.
• Upload your new document to the T4 Media Library.
• Add the document to your page.

Replacing an Existing Document in T4

Consider the following when replacing an existing document in T4.

• Make sure the document has a descriptive document title (best before converting to PDF).
• Find the file you are replacing in the Media Library and copy the file name.
• Save the document with the exact same file name as the document you are replacing.
• Reduce the document file size for the best user experience.
• Update the existing document in the T4 Media Library.

Inactivating or Removing Existing Documents in T4

Consider the following when inactivating or removing documents from T4.

• Check the Usage tab to see all the places that are linking to your document.
• Remove the link to your document from ALL the places that link to it. If you don't have access to a section linking to it, contact that section manager.
• Once nothing is linking to your document on the Usage tab, inactivate it.
• If you need to, you can always reactivate an inactive document.