Controller Documents and Forms

Policy and Procedures

• Procurement Policy [pdf]
• Procurement Procedures [pdf]
• Facilities Use Policy [pdf]
• Gift Card Purchasing Policy [pdf]
• Notification Procedure for Campus Event Involving Payments [pdf]
• Event Notification Form [pdf]
• Vehicle and Driver Safety Procedures Policy [pdf]

Fiscal Year End

• Fiscal Year Close Memo [pdf]

Accounts Payable

AP Guidelines

• AP Documentation Preparation and Submittal Guidelines [pdf]

AP Reimbursement Payment Schedules

• Employee Reimbursement Payment Schedule [pdf]
• Vendor Payment Schedule [pdf]

Accounts Payable Forms

• Advance Request Form [xlsx]
• Mileage Reimbursement Form 2025 [xlsx] for travel in 2025
• Mileage Reimbursement Form for First Gen or Service Scholar [xlsx]
• Payment Request Form [xlsx]
• Reimbursement Form for Employee or Student [xlsx]
• Student Activities Petty Cash Request Form [xlsx]
• Travel Expense Form 2025 [xlsx] for travel in 2025

Financial Reporting

• Expense Cost Transfer Request Form [pdf]
• Expense Cost Transfer Request Form Sample [pdf]
• Fund Transfer Request Form [pdf]
• Fund Transfer Request Form Sample [pdf]

Grant Information

Grant Forms

• Post Award Budget Revision Request Form [docx]
• Request for Supplemental Compensation Form [docx]

Purchasing Information

Purchasing Forms

• Gift Card Recipient Log [xlsx]
• Wegmans Purchasing Card Form [pdf]