New York State Department of Health (NYSDOH) Requirements for Clinical Compliance
Students are required to submit documentation of a physical exam, immunization history, PPD, and CPR certification. Health information must be submitted at least 6 weeks before the semester starts so documentation required by each agency can be completed before the semester starts.
- All compliance requirements must be current before the start of clinical and not reach the yearly expiration until after the semester is completed.
- All required dates and documentation must be uploaded by the student. Keep the paper copies for your own records—do not send paper copies to the Wegmans School of Nursing.
If you are starting the clinical program in the fall semester, documents must be uploaded to InPlace before August 1st; for a spring start in the clinical program documents must be uploaded by November 1st.
Required NYSDOH Documents
Required NYSDOH documents for all students in all programs. All dates and supporting documents are entered into InPlace by the student.
Before starting the first clinical semester (junior clinical year for UG students), students must have a history and physical examination (HPE) completed by a health care provider dated no more than 6 months prior to the semester start date, giving clearance for full participation for nursing clinical training.
After the first clinical year, an annual health update that is completed by the student must be submitted (no provider visit or signature required; the Health Update form is available on the Health and Wellness Center website). If you are employed in a clinical setting, you may use the health update form completed for your employer to indicate you continue to meet health requirements for clinical work. Enter the date and upload the HPE form to InPlace
Latex Allergy: Indicate on the HPE form if you are allergic to latex.
Complete the American Heart Association* (Basic Life Support) for this requirement. Students with Advanced Cardiac Life Support (ACLS) must complete Basic Life Support (BLS) to meet this requirement. Check your CPR card for the expiration date. Most are good for two years but some require yearly recertification. Enter the date of your certification, and upload a copy of your card to InPlace and keep the original.
Tuberculin Skin test (PPD) or TB blood test– must be done annually
The skin test documentation is a two-step process and must include the date given and the date the PPD was read (48 – 72 hours later). For students with a positive PPD, documentation of treatment OR chest x-ray report must be uploaded to InPlace.
Students must submit immunization records (including titers if needed) for measles, mumps, rubella, and Hepatitis B. If a student has not received the full course of the Hepatitis B vaccine, proof of the first administration or a positive titer must be provided.
Students must enter whether they had chickenpox (disease) and the date or the date of the Varicella vaccination in InPlace.
Annual Flu shot
Get the seasonal flu shot in the fall when the updated serum is available, usually after August 1. If you are starting clinical in the fall, get the flu shot by Oct. 15. You will be emailed dates of the fall flu clinics on campus.
Clinical Compliance Documentation Instructions
Enter the dates for each required compliance item and upload the supporting documents in the Patient Portal. Have the documents available and ready to upload. Use the link go.sjf.edu/patientportal or go to the Health and Wellness Center web page and use the Patient Portal.
Step #1: Before you access the Patient Portal: Scan and save your documents individually to your computer or take a picture of each document with your smartphone. If you are uploading multiple documents, you will need to scan/take a picture and save each page of each document as a separate file. After you scan or take a picture of your document(s) please check for clarity.
Documents must be: .txt, .pdf., gif, .png, .tiff, .jpg, or .jpeg.
- File must be smaller than 4 MB. (Too big? Scan in black and white, or at a setting of 150 DPI to achieve a smaller file).
- Please make sure that your file name consists of only alpha and numeric characters in the file name. No extra spaces are permitted.